Office Assistant
4.
5 Orange, CA Orange, CA Part-time Part-time $21.
55 - $27.
64 an hour $21.
55 - $27.
64 an hour 12 hours ago 12 hours ago 12 hours ago Definition of the Position PLEASE NOTE:
A written exam is tentatively scheduled for this position on Wednesday, March 6, 2024 at 3:
00 p.
m.
, followed by a panel interview tentatively scheduled for the week of March 18th, 2024.
Please plan accordingly.
Under direct supervision, provides a variety of office support activities to the Orange City Fire Department, which may include word processing, data entry and organization, telephone and counter reception, receipt of payments, processing of invoices, record keeping, report preparation, and filing; provides information and assistance to the general public; and performs related work as required.
Examples of Duties Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Provides administrative support to the Hazardous Materials Section as a Participating Agency of the Orange County Health Care Agency CUPA, utilizing general office equipment and the State web-based reporting database.
Responds to site assessment requests related to hazardous materials by researching current and historical construction records in program databases and Laserfiche.
Compiles response reports and redacts data as necessary prior to providing final documents.
Performs a wide variety of routine administrative duties to support departmental or divisional operations, including filing, preparing records and basic reports, accounts payable, cashiering duties, processing permits and licenses, and ordering and maintaining office and other related supplies.
Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; enters public calls into appropriate computer databases; directs callers to appropriate City staff as necessary.
Composes, types, formats, and proofreads a variety of routine reports, letters, documents, flyers, brochures, calendars, and memoranda; types from rough drafts, verbal instructions, or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar; suggests corrections.
Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
Compiles information and data for administrative, statistical, and financial reports; checks data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.
Maintains and updates departmental record systems; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from computer application systems as required.
Maintains calendars and makes meeting arrangements; schedules meetings between City staff and other groups or organizations; arranges for necessary set-up and materials to be available at meetings.
Gathers, assembles, updates, and distributes a variety of department or City specific information, forms, records, and data as requested.
Monitors and orders office and other related supplies.
May perform cashiering duties; receives money and issues receipts; collects and accounts for service fees.
May coordinate workshops and classes; assists with special event programs; assists in coordinating reservations, scheduling, and use of equipment and facilities.
May act as a department representative within community groups to relay or obtain relevant information regarding departmental activities.
Performs other duties as assigned.
Typical Qualifications Knowledge of:
Departmental practices and procedures and applicable City policies.
Principles and practices of data collection and report preparation.
Modern office practices, methods, and equipment, including computer equipment.
Word processing methods, techniques, and programs; basic accounting methods, procedures, and terminology; database and spreadsheet applications and programs.
Principles of business letter writing.
Basic principles of record keeping and cash handling.
English usage, spelling, vocabulary, grammar, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
Respond to and effectively prioritize multiple phone calls and other requests for service.
Learn, interpret, and apply administrative and departmental policies and procedures.
Compose correspondence and reports independently or from brief instructions; maintain records and databases.
Make accurate arithmetic computations.
Perform responsible clerical support work with accuracy, speed, and minimal supervision.
Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Organize, maintain, and update office database and records systems.
File materials alphabetically, chronologically, and numerically.
Schedule and coordinate projects; set priorities; adapt to changing priorities; meet critical time deadlines.
Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Operate modern office equipment, including computer equipment and word-processing, database, spreadsheet, and graphics software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Education and
Experience:
Completion of twelfth (12th) grade and one (1) year of general office clerical experience.
Licenses:
Possession of a California Class C Driver License is highly desirable.
Supplemental Information Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.
Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
5 Orange, CA Orange, CA Part-time Part-time $21.
55 - $27.
64 an hour $21.
55 - $27.
64 an hour 12 hours ago 12 hours ago 12 hours ago Definition of the Position PLEASE NOTE:
A written exam is tentatively scheduled for this position on Wednesday, March 6, 2024 at 3:
00 p.
m.
, followed by a panel interview tentatively scheduled for the week of March 18th, 2024.
Please plan accordingly.
Under direct supervision, provides a variety of office support activities to the Orange City Fire Department, which may include word processing, data entry and organization, telephone and counter reception, receipt of payments, processing of invoices, record keeping, report preparation, and filing; provides information and assistance to the general public; and performs related work as required.
Examples of Duties Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Provides administrative support to the Hazardous Materials Section as a Participating Agency of the Orange County Health Care Agency CUPA, utilizing general office equipment and the State web-based reporting database.
Responds to site assessment requests related to hazardous materials by researching current and historical construction records in program databases and Laserfiche.
Compiles response reports and redacts data as necessary prior to providing final documents.
Performs a wide variety of routine administrative duties to support departmental or divisional operations, including filing, preparing records and basic reports, accounts payable, cashiering duties, processing permits and licenses, and ordering and maintaining office and other related supplies.
Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; enters public calls into appropriate computer databases; directs callers to appropriate City staff as necessary.
Composes, types, formats, and proofreads a variety of routine reports, letters, documents, flyers, brochures, calendars, and memoranda; types from rough drafts, verbal instructions, or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar; suggests corrections.
Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
Compiles information and data for administrative, statistical, and financial reports; checks data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.
Maintains and updates departmental record systems; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from computer application systems as required.
Maintains calendars and makes meeting arrangements; schedules meetings between City staff and other groups or organizations; arranges for necessary set-up and materials to be available at meetings.
Gathers, assembles, updates, and distributes a variety of department or City specific information, forms, records, and data as requested.
Monitors and orders office and other related supplies.
May perform cashiering duties; receives money and issues receipts; collects and accounts for service fees.
May coordinate workshops and classes; assists with special event programs; assists in coordinating reservations, scheduling, and use of equipment and facilities.
May act as a department representative within community groups to relay or obtain relevant information regarding departmental activities.
Performs other duties as assigned.
Typical Qualifications Knowledge of:
Departmental practices and procedures and applicable City policies.
Principles and practices of data collection and report preparation.
Modern office practices, methods, and equipment, including computer equipment.
Word processing methods, techniques, and programs; basic accounting methods, procedures, and terminology; database and spreadsheet applications and programs.
Principles of business letter writing.
Basic principles of record keeping and cash handling.
English usage, spelling, vocabulary, grammar, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
Respond to and effectively prioritize multiple phone calls and other requests for service.
Learn, interpret, and apply administrative and departmental policies and procedures.
Compose correspondence and reports independently or from brief instructions; maintain records and databases.
Make accurate arithmetic computations.
Perform responsible clerical support work with accuracy, speed, and minimal supervision.
Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Organize, maintain, and update office database and records systems.
File materials alphabetically, chronologically, and numerically.
Schedule and coordinate projects; set priorities; adapt to changing priorities; meet critical time deadlines.
Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Operate modern office equipment, including computer equipment and word-processing, database, spreadsheet, and graphics software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Education and
Experience:
Completion of twelfth (12th) grade and one (1) year of general office clerical experience.
Licenses:
Possession of a California Class C Driver License is highly desirable.
Supplemental Information Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.
Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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